Club Rules

1. Title

The name of the Club shall be “LoT RDC”, hereafter referred to as “The Club”.

2. Objectives

a) To further interest in motoring and motor sport;

b) To encourage Lotus on Track Ltd club members to participate in Motor racing;

c) To promote or organise Motor Racing Meetings for Lotus cars in accordance with the Rules of the MSA;

d) To encourage social intercourse between the members of the Club;

e) To provide a forum for the exchange of information, advice and assistance on preparing or racing Lotus Cars;

f) To provide assistance to individual members where the outcome of the matter is or is likely to be of benefit or interest to the members generally;

3. Constitution

Membership shall be open to Invited Ladies and Gentlemen of not less than 17 years of age, with an interest in the objectives of the Club. These Ladies and Gentlemen must be existing active members of Lotus on Track Ltd. They must have been observed on Lotus on Track Ltd track days and their application must be approved by two LoTRDC committee members. If one or more members of the committee objects there shall be a vote of the entire committee with 2 clear votes in favor of membership required for admission. A membership fee of £150 will be due on acceptance this is separate to any series registration fee that may be asked for.

4. Management

The authority and responsibility for the transaction of the business of the Club for its management shall be vested in a committee, who, in addition to the powers and authorities by these rules expressly conferred on them, may exercise all powers and do all acts in furtherance of the objects for which the Club is established or done by the Club in General Meeting.

5. Election of Officers

The Chairman and Vice Chairman of the Club shall be elected at the Annual General Meeting. The Secretary and Treasurer shall be elected as part of the committee election process and, subject to termination of office by resignation, at the next Annual General Meeting following their appointment. The committee shall have the power to co-opt other members, as they deem necessary. The retiring officers and other members of the committee shall be eligible for re-election.

6. Board

The committee shall consist of not less than five and not more than twenty Members, exclusive of Chairman and Vice-Chairman who shall be ex-officio Members of the Committee. Secretary and Treasurer shall be chosen from the committee. One half of the committee shall form a quorum. Nominations of Candidates for election to the committee must be received by the Secretary not less than seven days before the Annual General Meeting, with an intimation by email by each Member nominated that he or she is willing to serve. Nominations of Candidates shall include contact details of the Member proposing them. The committee shall have the power to appoint a Sub-Committee of not less than three persons to meet on its behalf in respect of any matter, which is specially referred to such a Sub-Committee.

7. Meetings of the committee

The Secretary, either of his/her own accord or by the direction of the Chairman, shall unless otherwise agreed by all the committee give at least 7 days notice of a meeting.

8. Absence from meeting

Any member of the committee who shall, without sufficient reasons, absent himself from three consecutive committee meetings may be called upon to resign his position upon the board.

9. Duties of the Secretary

It shall be the duty of the Secretary to attend in person, or by deputy, all meetings of the Club and all meetings of the committee; and to take minutes of the proceedings. Such minutes shall be entered in a book and presented for confirmation at the following meeting.

10. Banking

All monies of the Club shall be banked by the Treasurer in the name of the Club, and no disbursements shall be made therefrom except in accordance with the form or forms authorised by the board.

11. Voting of committee members

Each member present at a meeting of the committee shall be entitled to exercise one vote. The committee shall vote by ballot if any member present so demands. A vote of one third against any application for membership shall exclude that person from membership.

12. Subscription

The Club has a one off membership fee of £150. Series registration fees will be set for each calendar year.

13. Resignation

Any member wishing to resign his membership shall give notice in writing of such desire to the Secretary. Also any member ceasing, voluntarily or otherwise, to be a member of the Club, shall cease to have any claim upon the property of the Club or to enjoy any privileges of membership, but he or she shall remain liable for the payment of any debts due to the Club from him or her which have accrued or arisen as at the date of cessation of membership. The club will not be obliged to refund any membership fees.

14. Use of Club Name

The Club name, in conjunction with the name and/or address of any member of the Club shall not be given for any trade, advertising or business purposes or in connection with any legal proceedings of that or any other member unless approved by the committee.

15. Honorary Members

Honorary membership shall be offered to any person at the discretion of the committee and such honorary membership can be for any position.

16. Expulsion of Members

It shall be the duty of the committee if at any time they shall be of the opinion that the interests of the Club so require to invite any member, by email, to withdraw from the Club within a time specified; and in default of such withdrawal to submit the question of his expulsion to the board within 1 day of such email. Committee members shall be given at least 2 days to discuss the withdrawal or expulsion. The member whose expulsion is under consideration shall be given at least 5 days notice and shall be allowed to offer an explanation of his/her conduct via email; and if two thirds of the committee shall then vote for his expulsion, he shall immediately cease to be a member of the Club.

17. The Annual General Meeting

The Annual General Meeting of the Club shall be held in the month of December in each year upon a date and time to be fixed by the committee, the first AGM being in December 2007. The Annual General Meeting shall:

a) Receive from the committee a full statement of accounts showing the receipts and expenditure for the year ending.

b) Receive from the committee a report of the activities of the Club during the said year.

c) Elect the Chairman, Vice Chairman, Secretary and Treasurer of the Club.

d) Elect the committee.

e) Settle any renumerations for the officers of the Club.

f) Decide on any resolution, which may be duly submitted to the meeting as hereinafter provided.

18. Special General Meetings

A Special General Meeting may be convened by direction of the committee, or on a requisition of the Secretary stating the business for which the Special General Meeting is required and signed by not less than half the committee members. If the meeting so requisitioned is not convened within 21 days, the said committee members may convene such meeting. 75% of the members shall form a quorum.

19. Agenda

When members wish a matter to be discussed at a General Meeting, the text of such matters agreed by at least two members shall be sent to the Secretary at least 14 days before the date of such meetings, so that it may be included in the Agenda. A copy of the Agenda shall be sent to each member at least five days prior to the meeting, but the fact that any member has not received a copy of the Agenda shall not invalidate the proceedings. Any business that is not included in the Agenda shall not be discussed at the meeting unless every member present is in favour thereof. Should the proposer of any motion fail to move a resolution in respect of the relevant item on the Agenda, then any other member shall be entitled to do so.

20. Voting

Every person with a right to be present may exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided in Rule 23, a majority of votes decides a resolution. At any General Meeting any 12 members may demand a Poll, and thereupon the meeting shall be adjourned to a time and place to be named by the Chairman, and an email vote shall be taken of all members of the Club, the decision of the members, as shown by an email vote, shall be reported to the adjourned meeting, and shall be deemed to be the decision of such meeting.

21. Right to be Present at General Meeting

No one can take part in General Meetings unless he/she is a member of the Club.

22. Observance and Interpretation of the Rules

Every Member binds himself to abide by the rules of the Club, and also by any modifications thereof made in conformity with such rules, and also to accept as final and binding the decision of the committee in all cases of dispute or disagreement as to the interpretation of these rules.

23. Alteration of the Rules

Any alterations may be made in these rules by a General Meeting provided (a) that details of the proposed alteration or alterations are included in the notice of the General Meeting and (b) that the resolution proposing such alteration is carried out by two thirds of those present and voting at such General Meeting, or by two-thirds of those voting should a Poll be demanded as provided for in Rule 20.

24. Events

All motor competitions organised by the Club shall be held under the rules and requirements of the MSA. Any member convicted of an offence arising out of his being in charge of a motor vehicle in any Club event or on Club business shall be thereupon liable to expulsion from the Club at the discretion of the committee, by majority vote. Under Rule 16.

25. Representing LoT RDC at MSA sanctioned events

Only members of LoT RDC may represent themselves as being members of LoT RDC when competing in any MSA sanctioned event.

26. Copies of Rules

Every member shall be furnished with a copy of the Club rules and regulations on registering for the Club.

27. Dissolution

The Club may be dissolved by a Special General Meeting convened by direction of the committee, or on the requisition of the majority of the Members. If the resolution of dissolution be duly passed, the committee shall forthwith liquidate the affairs of the Club, and if there be any surplus assets on realisation, these shall be disposed of at the discretion of the board.